ETD Technical Support - Microsoft Word Page Numbering Help

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In designing the Template to conform with the requirements of the University of Florida Graduate School, we use the View - Header and Footer version of page numbering.

Inserting Page Numbers

To insert page numbers, go to the Menu Bar and select View - Header and Footer. You will then see a button bar that looks like this:

Place your cursor in the Header or Footer, and the buttons labeled above will peform the following:

Insert Page Number

Will insert a page number at the cursor position within the Header/Footer.

Format Page Number

Will allow you to change a page number from Roman to Arabic.

Page Setup

Will allow you to adjust the margins, layout.

Same As Previous

Tells MS Word to duplicate the Header/Footer Formatting of the previous section. Be sure you turn this option OFF before inserting or deleting page numbers. Otherwise page numbers will appear or disappear from adjacent sections. It's ok if this option is already ON in a section you don't need to modify.

Modifying your Page Numbers

Under the new formatting rules the image on the right is what your Page Number Format should be set to on the Title Page.

This will be identical for all subsequent sub documents except that your page numbering will Continue from Previous Section, rather than Start at 1.

Why is the Section Break (Next Page) so important?

Before we begin, let's discuss the two major types of breaks that are used in the Template.
Page Break

Simply separates content between pages.

Section Break (Next Page)

Separates content between pages, as well as triggers modifications in the Margins, Page Numbering, Header/Footer information, Portrait/Landscape orientation of your pages, etc.

To see where a Section Break (Next Page) is located, turn on the Show/Hide feature. This can be found in the Standard Formatting toolbar at the top of your page. The image below is what the toolbar should look like with the Show/Hide option turned ON.

We placed a Section Break (Next Page) at the end of each subdocument in the Template.

You may have to place your cursor at the last piece of text in the subdocument and press Enter in order to see a Section Break (Next Page). They like to hide sometimes.

If you should accidentally delete a Section Break, here is a tutorial on how to re-insert them.

 

What if my page numbers appear at both the TOP and BOTTOM of every page?
  1. Go to View - Header and Footer.
  2. Highlight the page number you want to remove.
  3. Turn OFF the Same As Previous option in the Header and Footer button bar.
  4. Delete the offending page number.
  5. Repeat steps 1-4 in subsequent Chapters if necessary.

What if my page numbers are all EVEN or all ODD?

  1. Place your cursor on the page that is not in sequence.
  2. Go to File - Page Setup.
  3. Select the Layout tab.
  4. Make sure that the Section Start drop down menu is set to New Page.
  5. Make sure that the Different Odd and Even checkbox is NOT checked.
  6. Make sure that the Apply To: drop down menu is set to This Section.
  7. Click OK.

If you still have challenges with your document, please feel free to contact us at etd@grove.ufl.edu, visit the ETD Consulting Lab in The Hub, Room 224 or call 392-HELP (4357) and choose option 5.